maximize-efficiency

Maximizing Business Efficiency through Collaboration and Security

Article by Jason Clause on January 10, 2024
Jason Clause
Share to love!

Share, communicate, and collaborate internally and externally – seamlessly.

Key Takeaways:

  • Eliminate errors and improve efficiency
  • Enhance data integrity
  • Automate processes
  • Collaborate and scale with ease

It’s time to go beyond document management with SharePoint to streamline operations, reduce errors, and improve data integrity. SharePoint, Teams, and the Power Platform can serve as a secure, effective framework for business process management.

There are always challenges around content, expense reports, employee and client onboarding, proposals, training and professional development, vacation requests, inventory, and asset management, etc., and you probably have a process to accomplish these tasks. 

However, suppose these tasks are labor-intensive, with many back-and-forth emails and too many opportunities for error. In that case, these processes are ripe for the Power Platform and the tools available in Microsoft Stack. 

The products

Microsoft has many products, but let’s talk about SharePoint, OneDrive, Teams, and the Power Platform. The Power Platform of powerful tools consists of:

  • Power Apps
  • Power Automate
  • Power BI (business intelligence)
  • Power Virtual Agents
  • Power Pages

SharePoint

Organizations often use SharePoint as an intranet, but it's much more than that. It’s a cloud-based collaboration tool. It’s also used for document and content management and has built-in permissions and security, plus the ability for automation. 

So, what does SharePoint offer?

  • Integrated Microsoft 365 – with Excel, Word, and PowerPoint. 
  • Benefits for companies of any size.
  • Customization for specific needs.
  • Internal collaboration
  • External collaboration – you can share documents with external stakeholders. 

SharePoint is not a database. It’s a list with UI and UX properties to make it easy to use. 

OneDrive

OneDrive shares the characteristics of SharePoint because it is your personal SharePoint. It allows you to do the same things, with productivity tools, and is integrated with the Microsoft ecosystem. 

Teams

Teams complement the collaboration capabilities of SharePoint by providing a cloud-based communication tool.

  • Video conferencing and meetings
  • Team collaboration from various areas of the organization.
  • Create collaborative workspaces using SharePoint.
  • Microsoft 365 integration, so that you can work within Teams
  • Extend third-party apps and services

SharePoint is the back end of Teams, housing all the information you’re using. When you share a file in Teams, it is stored in OneDrive. 

Teams is not a simple instant messenger, nor is it an email replacement. However, it can be used as a project management solution or a content management system.

The Power Platform

The Power Platform is a suite of business tools for business intelligence, automation, and innovation. It connects with your data, wherever it is. It also integrates with Microsoft 365

However, it’s not meant to replace your enterprise system – it is not a stand-alone product. It provides business intelligence, but you must put the parts and pieces together to get a total solution.

Better together – maximize business efficiency

SharePoint, OneDrive, and Teams are the building blocks, and the Power Platform is what bridges the gaps between them to provide

  • Document management
  • An approval workflow. Once you set up the logic, Power Automate recognizes there is a document needing review and adds a task, sending notifications via Teams and any number of ways. 
  • Power Apps are incorporated directly into Teams to move users through the process in a particular order of events, from the beginning to the end of a task. 

For example, let’s say you have a publications page that includes all SOPs, process documents, etc., that have requirements associated with them. You’ll see where they are in the process: published and an effective through date or sent for approval.

Find more examples of all you can achieve by watching Endsight complete webinar. Check it out!

Individuals can see their tasks and status in Teams and sort via tabs to see planned and assigned tasks, everything that must be done to complete the task, and all due dates.

Better together means increased efficiency and productivity, enabling organizations to create applications quickly and automate processes easily. And because it integrates with other Microsoft services, the Power Platform provides a seamless user experience with integrated security.

Make collaboration and communication secure and simple with Endsight

Microsoft offers many products to create a secure, collaborative, communicative, and efficient business ecosystem. With Endsight, you’ll get everything possible out of your technology stack. 

We’re strategic thinkers, not just about technology, but about how it can improve your business operations.

We offer optimal solutions and human-friendly technical support, delivering a premium IT management solution combining IT experts, sophisticated automation, and remote management technology. 

At Endsight we create reliable networks so your organization can leverage every opportunity. Discover more helpful resources:

Unlock the Power of the Power Platform: Microsoft Tools You Already Own

Learn How Power BI Can Revolutionize Your Data Analysis!

Ready for a change? Reach out today.

Tags: IT support, Microsoft 365

Subscribe to get updates!

Share the love

Join the conversation